Are you fed up with invoices and receipts piling up on your desk or being hidden away in a drawer?

Do you spend time producing invoices on word or excel before creating an email and attaching files manually?

Do you want to reduce paperwork and have a better control of your financial process?

In today’s fast paced business world, managing finances efficiently is crucial for success. This is where an accounting software plays a pivotal role.

Cloud accounting software such as Xero offers a wide range of benefits that can save you money and valuable time.

No annual licence renewals or making sure you download the software on the correct computer or laptop. Xero is cloud based and accessed via the internet so as long as you have internet connection or Wi-Fi, you can access your accounts anywhere! You pay for the software on a subscription basis of which there are different levels to choose from. These can also be up or down graded at any time.

The main benefits of using accounting software:

Time and Money Saving

Xero equips small businesses with tools you can use to speed up the bookkeeping process and get paid faster by allowing online invoices to be sent (with easy payment links if required) and providing a system to track outstanding payments and even send automatic payment reminders.

Automatic Bank Feeds

Your transactions are automatically imported into Xero from your bank or other listed financial institutions. No more manual entries or checking each transaction has been entered, your bank account on Xero will be updated automatically.

Bank Rules

Saves you manually creating a new transaction each time you get a recurring or similar type of bank statement line. You can tell Xero how these statement lines should be coded so that Xero can suggest the right type of transaction and complete the details for you.

Attachment options

Allows you to upload images and pdf/word/excel documents directly to transactions, fixed assets and contacts. You can also attach a file to invoices and decide whether that attachment is to be sent with the invoice to the customer or not.

File VAT Returns directly from the software

This option makes it easy to review and control all your returns within a single platform. Xero manages the VAT transactions for you so when you are ready to file your return the process is simple and stress free and goes straight to HMRC.

Wide Range of Reports

There are 50+ versatile reports available. Xero can also create reports with a custom layout. This allows an accurate financial insight into your business at any time without the need to gather figures and create reports manually.

Many people like to bury their heads in the sand especially when their finances are involved.

Using Xero can relieve this pressure and as you can see, simplify so many processes.

The reasons why so many people, including us, love Xero are:

Its User-Friendly Interface

Xero is designed to easily navigate, making it accessible to users of all skill levels. Whether you are a qualified accountant or a small business owner with limited accounting knowledge, Xero’s organised dashboard will simplify managing your finances.

Real Time Updates

One of the most compelling reasons to love Xero is the real time data updates. This feature allows you to see financial status at a glance, ensuring you will always have the latest information to make informed decisions.

Integration Capabilities

Xero offers a wide range of integrations with other business apps and tools. Whether you need to connect your payment processors or project management tools, Xero’ s marketplace of apps provides solutions to streamline your business operations.

Encourages Collaboration

Xero’ s platform encourages collaboration between businesses and their accountants or bookkeepers. You can grant access to your financial data to trusted advisors making it easier for them to provide real time support and advice.


Xero takes data security seriously. Your data is encrypted and stored securely in the cloud, with regular backups to prevent data loss.

If you are looking to streamline your financial management and gain better control over your finances, Xero might just be the software you’ll fall in love with.

Here at Perfect Balance, we offer Xero training, helping you to master key skills, enabling you to get the most out of the software. If you feel you can benefit from some training or a discussion about how Xero could help you and your business, please get in touch today.